Microsoft 365 Business Pricing in Canada (2026, CAD per User)
Reviewed by Samad Mokrini, founder of IT Cares. Figures in this guide reflect Microsoft Canada listings in October 2026.
Microsoft 365 Business plan prices in CAD
The table below uses the per-user monthly prices shown on Microsoft Canada's pricing pages in October 2026, on an annual commitment and before tax. A Teams version and a no-Teams version of some plans are listed side by side, which is why you will see two numbers for the same plan. Where we could not confirm a figure, the cell points you to Microsoft rather than guessing.
| Plan | Approx. CAD per user per month, annual, without Teams | Approx. with Teams | Best for |
|---|---|---|---|
| Business Basic | 6.00 | 8.10 | Email and cloud files, staff who only need web apps |
| Business Standard | 12.60 | See Microsoft's page | Most small teams that need desktop Office |
| Business Premium | 25.50 | See Microsoft's page | Teams that need device management and security tooling |
| Apps for business | See Microsoft's page | Not applicable | Desktop apps only, with your email hosted elsewhere |
Prices are approximate, as seen in October 2026 search listings of Microsoft Canada's pages, and must be confirmed on Microsoft's site before you rely on them. Source: Microsoft Canada, additional services, plans and pricing, as listed in October 2026. Resellers such as CDW Canada show different totals for the same plans because of bundling and terms, so compare like for like.
What each plan includes
The plans stack on top of each other. Each higher tier keeps everything from the one below and adds a layer.
- Business Basic: Exchange Online business email, Teams, SharePoint and OneDrive with 1 TB of storage per user, and the web and mobile Office apps.
- Business Standard: everything in Basic plus installed desktop Word, Excel, PowerPoint and Outlook, with more collaboration features around meetings and events.
- Business Premium: everything in Standard plus Microsoft Intune for managing laptops and phones, Defender for Business for endpoint protection, Entra ID P1 for conditional access, and extra information protection.
The gap between Standard and Premium is more than a doubling of price for a reason. Premium is a security and management bundle, not a bigger set of Office apps. If nobody in your company manages devices or enforces policies today, that is the real decision you are making.
Teams: bundled or not, and what it does to your price
This is the most common source of confusion when people compare quotes. Microsoft sells some plans both with and without Teams, and the price depends on which version is selected. A quote showing CAD 8.10 for Basic and another showing CAD 6.00 can both be correct, because one includes Teams and one does not.
Before you compare any two offers, check three things: whether Teams is included, whether the price assumes annual billing, and whether tax is shown. Two quotes that differ on any of these are not comparable until you line them up.
Annual billing, monthly billing and tax
The prices above assume an annual commitment paid in the way Microsoft lists it. Monthly billing generally costs more per user, and the premium is shown on Microsoft's own pricing page. If your headcount is stable, annual billing is normally the cheaper route. If you expect to grow or shrink quickly, price the monthly option as well and decide whether the flexibility is worth the difference.
Tax is added on top. In Canada that means GST or HST depending on the province, plus QST in Quebec. A listed price of CAD 12.60 is therefore not the amount your accounting software will record. Ask for a quote that shows the tax line so your budget matches the invoice.
What it costs for 10, 25 and 50 users
These are simple multiplications of the table above: monthly price per user times the number of users, annual billing, before tax. They are our calculation, not a quote.
| Plan (without Teams) | 10 users per month | 25 users per month | 50 users per month |
|---|---|---|---|
| Business Basic at 6.00 | CAD 60.00 | CAD 150.00 | CAD 300.00 |
| Business Standard at 12.60 | CAD 126.00 | CAD 315.00 | CAD 630.00 |
| Business Premium at 25.50 | CAD 255.00 | CAD 637.50 | CAD 1,275.00 |
Multiply by 12 for the yearly figure. For 25 users, moving from Standard to Premium adds CAD 322.50 per month, or CAD 3,870 per year, before tax. That is the cost of getting device management and endpoint protection built into the licence instead of buying separate tools.
Which plan fits which business
- Shared inbox and web-only work (Basic): reception, warehouse or field staff who check email and files from a browser or phone.
- Office and professional staff (Standard): accountants, admin, sales and anyone who lives in Excel, Word and Outlook on the desktop.
- Handling personal information (Premium): if you hold client or patient data, the ability to enforce multi-factor authentication, restrict access by device and wipe a lost laptop supports the access-control expectations behind Quebec Law 25 and PIPEDA. Licences alone do not make you compliant, but this is the layer that makes the controls possible.
- Mixed teams: you can license different users on different plans in the same tenant, as long as total users stay within the Business limit.
Add-ons that change the bill
Microsoft lists optional services on the same pricing page. The one most small businesses ask about is Defender for Business, which Microsoft Canada listed at CAD 4.10 per user per month in October 2026 for teams on Basic or Standard who want endpoint protection without moving to Premium. Compare it against the Premium price difference for the users who need it. Other add-ons, such as Teams Phone, archiving and AI assistants, are priced separately, so confirm the current figure and the minimums on Microsoft's page before adding them to a budget.
Buying direct or through a partner
You can buy licences straight from Microsoft or through a reseller or managed service provider. Direct purchase is simple if you can handle setup, user onboarding and security configuration yourself. A provider bills you for the licences and typically adds support, migration and configuration. The licence price may be the same or slightly different, so ask exactly what is included and who owns the tenant. You should always remain the global admin of your own Microsoft 365 tenant, whoever sells the licences.
If you want help choosing and setting up the right plan, IT Cares can license and configure Microsoft 365 for your team. Moving from another system? Read how to migrate email to Microsoft 365 and Microsoft 365 vs Google Workspace first.
Before you order: checklist
- ✅ Count licensed users, including shared mailboxes that need a licence
- ✅ Decide who needs desktop Office apps (Standard or Premium)
- ✅ Decide who needs device management and security (Premium)
- ✅ Confirm Teams is included or excluded in each quote you compare
- ✅ Confirm annual or monthly billing and the tax line
- ✅ Confirm the price on Microsoft Canada's page on the day you order
Frequently asked questions
How much is Microsoft 365 Business Standard in Canada?
Microsoft Canada listed Business Standard at about CAD 12.60 per user per month on an annual commitment, before GST/HST/QST, in October 2026. Resellers sometimes show a different figure because of Teams bundling and billing terms, so check the live price before ordering.
Is Microsoft 365 taxed in Canada?
Yes. Listed prices are normally shown before tax. GST, HST or QST is added at checkout depending on your province, so budget for the tax on top of the per-user price.
What is the difference between Business Basic and Business Standard?
Business Basic gives you web and mobile versions of the Office apps, business email and cloud storage. Business Standard adds the installed desktop versions of Word, Excel, PowerPoint and Outlook, which most office staff want.
Does Microsoft 365 Business Premium include Intune?
Yes. Business Premium adds Microsoft Intune for device management, Defender for Business for endpoint protection and Entra ID P1 for conditional access. These are the tools that make access control and device policies practical.
Can I switch Microsoft 365 plans mid-term?
Moving up to a higher plan is generally possible during the term. Moving down, or changing billing frequency, may have to wait until renewal. Check the terms shown in your Microsoft 365 admin center before committing.
Is there a user limit on Microsoft 365 Business plans?
Yes. The Business family is designed for organizations with up to 300 users. Larger organizations move to the Enterprise plans, which are priced and licensed differently.
Does Microsoft 365 store my data in Canada?
Microsoft operates Canadian data centres, and tenants created for Canadian organizations can have core data stored in Canada. Residency has exceptions, so read our guide on data residency in Canada before you rely on it for compliance.
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