Microsoft 365 vs Google Workspace for a Small Canadian Team (2026)

2026-04-16 · 6 min read

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Both Microsoft 365 and Google Workspace are excellent — the right choice depends on how your team already works, not on which is “better”. Here is how to decide quickly. See the full guide on Microsoft 365 for Business, or if you would rather have it handled, IT Cares can set up and migrate either platform for you.

Pick Microsoft 365 if…

Your team relies on desktop Word, Excel and PowerPoint, uses Windows PCs, or works with clients who send Office files. Business Premium also bundles the security and device-management tools that satisfy much of a security checklist.

Pick Google Workspace if…

Your team lives in the browser, values simplicity, and does most work in shared docs and sheets. It is fast to administer and great for collaboration-first teams.

Cost and the real deciding factor

Pricing is similar at the small-business tier, so cost rarely decides it. Migration effort and staff habits do — switching platforms has a real change cost. When in doubt, a managed setup makes either one painless.

FAQ

Is Microsoft 365 or Google Workspace better for a small team?

Both are excellent. Choose Microsoft 365 if you depend on desktop Office and Windows; choose Google Workspace if your team works mostly in the browser. Staff habits and migration effort usually decide it.

Which is cheaper, Microsoft 365 or Google Workspace?

At the small-business tier their prices are close, so cost rarely decides. The bigger cost is migration and retraining when you switch, so match the tool to how your team already works.

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